Enrollment
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Final Forms
Enroll a New Student or Update Your Child's Record. Enrollment for 2026-2027 opens April 7, 2026.
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Enrollment 101 (PDF)
Download a print-friendly sheet to help you get ready to enroll a new Buccaneer!
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School Finder
Find your child's elementary school, based on your home address.
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Xenia 101
Visit the XCS Guide for Families
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Ready for Kindergarten
Beginning in 2026-2027, students must be 5 years old by the first day of school to enroll. Ready to get started? Go to the Enrollment section to find a checklist of required documents and begin today!
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Ready for Preschool
Learn more about Xenia Preschool, and apply for a spot in the program.
Enrollment
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To enroll a NEW student in grades K-12, be sure to review the documents list below, then go to Final Forms to complete the required online application. Remember that the Ohio age guidelines for Kindergarten admission have been changed for 2026-2027, and students must now be 5 years old by the first day of school.
Remember! You MUST be the custodial parent/legal guardian to enroll a student. Enrollment for a coming school year begins in late spring; dates will be announced when the enrollment period begins. See the “Enrollment Calendar & Deadlines” section below for this year’s dates.
Having trouble with Final Forms? Download the instruction manual.
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Need to update the record for a current student? Start with Final Forms!
Log into Final Forms to update your parent/guardian contact information, submit a change of address, and — of course! — complete the annual permissions and other important information.
If you are moving and submitting a change of address that would change your home elementary school, please submit the change through Final Forms and then email the EMIS Coordinator to ensure that your records are accurate for the coming school year.
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Documents
As you submit your forms online, you should be ready to upload copies of the following documents to the file:
- Certified student birth certificate or passport. Certified birth certificates can be obtained through the public health department in the city or county where your child was born or by contacting the Office of Vital Statistics in the Ohio Department of Health.
- Photo identification of the parent/custodial parent/legal guardian. Photo identification must be a driver’s license or state-issued photo identification.
- Immunization Record - The documentation must include immunizations your child has received or is in the process of receiving. View the Ohio Immunization Summary list from the Department of Health.
- Individualized education plan (IEP) - If your child has an IEP from a previous school, please provide a copy at the time of enrollment.
- Proof of custody - In the event of a legal separation or divorce, the parent who has legal custody must provide a complete copy of the court-ordered custody agreement that indicates the parent is the residential custodial parent of the child for school purposes. If the parent’s last name is different from the student’s, a copy of the marriage certificate or proof of name change must be submitted.
- Proof of residency* - Current Utility Bill (Gas, Water, Electric only). Note that alternate proof of residency options may be available. Please email Enrollment support for additional information.
*If the parent/guardian of the student being enrolled is NOT the homeowner/renter, you must complete a Resident Affidavit form. Please note that signatures for the homeowner/renter and the parent/guardian must be signed in the presence of a notary.
Additional items requested for student placement:
For students entering 7th or 8th grade: Copy of standardized testing scores and most recent report card.
For students entering High School: Copy of transcript and most recent test scores. This can also be uploaded through Final Forms. (Note: After initial registration, you will need to make an appointment with a guidance counselor in order to create the student’s schedule by contacting the high school at 937-562-9915).
Document Format
- Note that all document uploads should be EITHER a scanned PDF file OR an image file.
- If you choose to submit an image of documents, cell phone photos are acceptable but should be clear, well-lit, and in focus. The requested document should be the primary focus of the photo; crop photos, if necessary.
- Keep in mind that unacceptable files may delay your student's registration; original copies may be requested as follow-up by our enrollment office for verification.
If you are having trouble uploading documents, be sure to reach out to the Welcome Center at 937-562-9017.
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Calendar
Enrollment is open for the CURRENT school year
Enrollment must be completed online through Final Forms. Follow the process detailed above, including gathering all required documentation to upload with your online registration.Enrollment for the 2026-2027 school year:
- Preschool Enrollment for the 2026-2027 school year OPENS Monday, March 2, 2026.
- K-12 Enrollment for the 2026-2027 school year OPENS: Tuesday, April 7, 2026
Fall Deadline
The enrollment process must be completed at least five (5) business days prior to the published first day of school to ensure that your child may attend on Day 1. This deadline allows time to process the enrollment and documentation submitted, schedule students for screening (if necessary), and finalize any classroom teacher and/or course assignments. Note that "complete" means that all required documentation has been submitted; enrollments will not be processed until all uploads are complete.
Please note that families with Kindergarten students should plan to complete paperwork as early as possible to ensure that they receive screening information from their student's building as soon as it is available.
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Wondering which building your elementary student will go to?
VIEW the XCS street guide to see school assignments based on your home address.
Open Enrollment
In Ohio, open enrollment allows a student to attend school tuition-free in a district other than the district where their parents reside.
The "Open Enrollment" process is required for:
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Any out-of-district students who are eligible to enroll at XCS. Form must be submitted at the time of enrollment.
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Resident students who want to attend an elementary school other than the one assigned based on their home address. Form must be submitted in late spring each year for the following school year (see “Steps to Apply” for dates) OR at the time of enrollment for a new student.
Not sure if you qualify?
Read the FAQs to learn about the XCS Open Enrollment process and which districts are eligible. If you are trying to enroll for the current school year and need the appropriate form, request it from the EMIS Coordinator at XCS Central Office.
Remember that while the open enrollment application process begins in late spring each year, families will not receive confirmation until August due to the volume of enrollments that are submitted throughout the summer.
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NEW for 2026-2027! Follow the steps to submit your student's application online.
Note that anyone applying for the remainder of the current school year should use the PDF application form: 2025-2026 application form (out-of-district residents)
Step 1: Select the Correct Application
Choose the form that corresponds to your residency and the upcoming school year:
2026-2027 Application Form (For Out-of-District residents)
Available beginning April 7, 2026.2026-2027 Intra-District Application (For Xenia residents)
Available Window: April 7 – May 29, 2026Note for Xenia Residents: The window for intra-district transfers (moving to a different elementary building) is only open for a limited time each spring. Applications must be submitted via the current year's online link during this window to be considered. Previous years' forms or Out-of-District forms will not be accepted.
Step 2: Complete the Online Form
Fill out the digital form in its entirety. Ensure all required fields are marked..
Step 3: Sign and Submit Digitally
You no longer need to print or scan documents.
- Digital Signature: Simply type your name into the signature field at the bottom of the form and click the agreement.
- One-Click Submission: Once finished, click the "Submit" button. Your application will be sent directly to the EMIS Coordinator automatically.
Step 4: Confirmation
After clicking submit, you will receive a confirmation message on your screen and a copy of your responses via email for your records. You do not need to email the EMIS Coordinator separately. Remember that open enrollment will not be confirmed until August, when regular enrollment is substantially complete.
Questions? Email EMIS Coordinator
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What is open enrollment?
In Ohio, open enrollment allows a student to attend school tuition-free in a district other than the district where their parents reside.
Do all Ohio schools participate in open enrollment?
No. Each district may decide whether or not to accept students through open enrollment, and must choose each spring whether or not they will participate for the following school year.
Does Xenia participate in open enrollment? When can I apply?
Xenia does participate in Ohio's open enrollment process. Open enrollment for students from eligible districts in Ohio (known as inter-district enrollment) can take place any time throughout the year. The application & directions are available on this page.For Xenia residents with an elementary student who want to open enroll to a different building within the district, that process is only available in late spring (April/May) for the following school year. This process is known as intra-district enrollment, and a separate application form will be posted when that enrollment period opens.
I am a Xenia resident who has submitted an application to open enroll at another building for next school year. When will I be notified if my child was accepted?
Note that all intra-district applications will be processed prior to notices being sent to families. This can take several weeks following the deadline at the end of May, depending on the number of applications. Families will receive notice directly from our enrollment coordinator by August each year.
When will I find out if my application for open enrollment has been approved?
Due to ongoing enrollment from students who live in the area for each building, the final determination for open enrollment requests will not be finalized until the first week of August each year.
If my child is accepted, do I have to apply every year for open enrollment?
Yes. Any students who open enroll to the district must submit the application paperwork each year.
Additional Resources
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Transcript & Diploma RequestsAlumni who need to request a transcript may do so online. Our Records Department will reach out to verify identity, collect the processing fee ($5 per certified copy), and fulfill your request. Once the application has been received, please allow two (2) business days for processing. Fees must be paid prior to request being filled. Acceptable Forms of Payment: Cash, Money Order, or Credit Card. No personal checks.
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Withdraw a Student (fillable PDF)Need to withdraw your student from Xenia Community Schools? Download and complete the withdrawal form. (Click the "Withdraw a Student" link above to download the PDF form.) Email completed forms to tnewsock@xeniaschools.org.
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Home SchoolingFamilies who choose to homeschool their children must submit paperwork to the district within five (5) days of making a change, and each year by August 30.